Discover the course

Designing and Running a Scientific Symposium

A comprehensive project-management approach to deliver an effective symposium


26-27 November 2020





Designing and Running a Scientific Symposium

Sponsored symposia are an extremely effective tool to communicate novelties and news on the company’s products and therapeutic areas.
People refer to them as a research symposium, a science symposium, a scientific symposium, a medical symposium, a biomedical symposium or a sponsored symposium.
Symposia are an integral part of the communication strategy and many resources - both in terms of time and of economic output - are needed to organize a successful scientific event. Companies know the importance of organising a successful scientific symposium. Thus, it is crucial to maximising the outcome belonging to investments on any sponsored symposium.
The objective of this workshop is the design, organization, running, and evaluation of a scientific symposium: The estimation of the needed time and budget ensuring their availability when needed, the management and effective use of resources will be shared and simulated, applying the best practices.
The identification of scientifically important topics and the most appropriate speakers ensuring ethical and lawsuit standards will be revised, too.
Any aspect to successfully face challenges related to sponsored symposium planning and execution will be revised and discussed with an “on-the-job” approach. The best practices to prioritise and navigate through the actions needed to organize a successful scientific symposium will be shared and experienced. The methods to evaluate attendees’ outcomes and the success of the medical symposium will be identified and practiced.

Workshop: Baseline Questionnaire


  • What is communication
  • Addressing communication’s needs
  • Identifying communication gaps
  • Symposia planning
  • Symposium(a) objective(s)

Symposia project management

  • Granting the symposium
  • Needs assessment 
  • Roles and responsibilities
  • Learning objectives
  • Target
  • Timelines
  • Establish outcomes & measures 

Grant estimation

  • Finding the funder
  • Identifying resources

Symposia delivery

  • Logistics
  • Faculty
  • Regulatory, legal and ethical requirements

Assess the expectations

Engage attendees

  • Expand attendee’s audience
  • Increase attendee’s interest

Symposia outcome

  • Measure identified gaps (knowledge, competence, performance)
  • Obtain & assess outcomes

Resources that reinforce learning

Continuing Education 

Workshop: Turning theory into practice

Course Language

The course will be in english

Andrea Rossi
Andrea Rossi Freelance International Scientific Communicator

Andrea has a degree in Biology from Florence University. After a brief spell at the University, he started working in the Italian Affiliate of Eli Lilly as a Clinical Research Associate. In the years that followed he was responsible for Statistics, Health Outcomes and Medical Information. Andrea has been working as Medical Writer since 2003 beginning in Italy and, then, becoming responsible of worldwide scientific affairs in a biosimilar company based in Switzerland.
He is author of more than 350 disclosures and acknowledged for his contribution in several others. From 2007 to 2009 he was on the coordination board of BIAS (Biometristi Italiani Associati) and has been a European Medical Writers Association (EMWA) member since 2004. Andrea acts as trainer for statistics and medical writing in some Italian schools for specialisation in medicine and has been a speaker at national and international conferences.
Andrea leads workshops for and is past-president and ambassador of EMWA.

All company figures involved in the planning, development, execution and reporting of research symposium.

Participant experience:

Participants should be aware of the basic scientific, ethical and legal principles governing a scientific symposium and the regulations to be used for its approval.

Interactive workshop with on-train exercises and application to participant’s daily activities.

The training course will take place in Budapest (Hungary).

Upon Arrival
At your arrival you will find our Staff at the Welcome Desk to greet and make you feel welcome and as comfortable as possible, providing direction and all information about the meeting, seating, refreshments.

Coffee breaks and lunch will provide a pleasant moment of refreshment. Special care about the food quality, in particular to your dietary needs or preferences, from menus of local products and flavors to vegetarian dishes.

Limited number of participants to encourage networking and discussion.

Training Room

All our training facilities are safe, healthy, comfortable, aesthetically-pleasing, and accessible. They are able to accommodate the specific space and equipment needs of the training program.
Depending on the seating configuration, the room may accommodate lecture-style instruction or encourage interaction in the form of roundtable discussions. Equipped for audio/visual, Free Wi-Fi to allow everyone to connect with just one click, electric sockets.

Teaching materials

All the information necessary for learning during the course is provided. It is recommended to bring your PC to take notes (even directly on the slides provided in PDF format). The environment is important to us and that's why we try to make this meeting an experience of environmental sustainability.

Fee includes
Tuition, teaching materials, lunch and coffee breaks, organizational office assistance, attendance certificate. 

The course will proceed with a minimum number of participants. Should this number not be reached the registered participants will be notified one week prior to the commencement of the course.
Certificate of attendance

Early Bird: € 1.570,00* (until 29 October 2020)

Ordinary: € 1.780,00*

Freelance - Academy - Public Administration**: € 890,00*

* for Italian companies: +22% VAT

** Early Bird discount not applicable to Freelance - Academy - Public Administration fee

The fee includes: tuitions, teaching materials, lunches and coffee breaks, organizational office assistance, attendance certificate.

Register now

Course Price

1780.00 €

Early Bird

Thursday, October 29, 2020

1570.00 €

Payments accepted

  • Bank Transfer
  • Credit Card
  • PayPal

Other Details


2 days

Course Type

Limited number of participants

You will receive

Certificate of attendance

At the end of the training, you will be able to

  • Use the instruments needed to have a scientific symposium improving the company’s communication strategy

  • Understand what the requirements to organise a communication-effective symposium are

  • Evaluate, ensure and manage the resources needed to effectively organise and evaluate a medical symposium

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Designing and Running a Scientific Symposium

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Terms & Conditions

The fee includes: tuition, teaching materials, lunches and coffee breaks, organizational office assistance, attendance certificate. Early Bird discount not applicable to Freelance – Academy – Public Administration fee.
The course will proceed with a minimum of 8 participants. Should this number not be reached the registered participants will be notified one week prior to the commencement of the course.
For further information please contact:  e-mail:  telephone: +39 (0)35.515684

The fee includes: seat at the conference, copy of presentations of Speakers who allow the distribution, informative literature for the day, networking lunch, coffee break, organisational office assistance, certificate of attendance. For further information please contact:  e-mail:  telephone: +39 (0)35.515684

The fee includes: tuition, teaching materials, organizational office assistance, attendance certificate. Early Bird discount not applicable to Freelance – Academy – Public Administration fee. For further information please contact:  e-mail:  telephone: +39 (0)35.515684

Common Terms & Conditions

Terms of payment
Payment should be made online (by credit card) or by bank transfer, at the time of registration (only for Italian companies: + 22% VAT) to EasyB s.r.l by bank transfer or by credit card. Bank transfer payable to:

EasyB S.r.l.
Via Roma, 20 – 24022 Alzano Lombardo (Bergamo)
VAT: IT03633040161
BANCO BPM – Filiale di Carobbio degli Angeli
IBAN: IT81 F 05034 53960 000000003450

Confirmation of event admission will be given on receipt of payment. Invoice will be sent following receipt of payment. EasyB reserves the right to refuse late registrations or additional registrations above the maximum accepted number of participants or registrations of roles that are not included in the target of the event.

Please note that refunds (50% refund of the registration fee) will only be given if cancellation is received at least four weeks before the event date. Cancellations will only be valid if made in writing. Transfer of registrations (or name changes) are allowed for free and should be made in writing within 7 days prior to the event. EasyB reserves the right to postpone or cancel an event, to change the location of an event or to alter the advertised speakers for an event, to change its performance from residential to webinar/online. EasyB is not responsible for any loss or damage as a result of substitution, alteration, postponement or cancellation of an event due to causes beyond its control including without limitation, acts of God, natural disasters, sabotage, accident, trade of industrial disputes, terrorism, hostilities, epidemics, pandemics, and / or authorities’restrictions (so-called factum principis).

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In accordance with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, we inform you that EasyB S.r.l. (with headquarter in Via Roma 20, Alzano Lombardo, Bergamo, Italy, VAT number IT03633040161) will use your personal data voluntarily provided by you only with the consent and in compliance with the principles dictated by the European Regulations on the protection of personal data for sending newsletters, for marketing purposes (sending advertising material, market research and commercial communication) and for communication purposes to third parties (lecturers, scientific board, speakers, conferences’ sponsor), also for marketing goals. You can read the complete information, including your rights and the procedures for the exercise of the same, following this link.